2018-19 Registration and Enrolment Procedures
There are 4 steps to register and enrol. These are, in order:
- Pay or defer fees. When your fees have been paid or deferred you are considered registered with the School of Graduate Studies, University of Toronto.
- Fellowship Instalments – both University of Toronto and external awards.
- Register in the Department
- Enrol for courses using the ACORN – http://www.acorn.utoronto.ca/.
IMPORTANT: Conditional Admission
If you are newly admitted to one of our programs and have been admitted with conditions, please ensure that the conditions are satisfied on or before August 31, 2018. The conditions were outlined in your letter of offer. Normally, the mailing of a final transcript to the department is all that is required to clear the conditions. Department mailing address:
Department of Anthropology
19 Russell Street
Please also review:
The Student Accounts Office will NOT mail fees invoices or information sheets. Students must now check (and print if desired) their invoice from ROSI (http://www.rosi.utoronto.ca). Please review the information about fees Student Accounts (http://www.fees.utoronto.ca/home.htm).
Some students are eligible to temporarily register without making a fee payment. please see details below:
- Students with fellowships may request registration without fee payment. If you are receiving fellowship monies that are greater than the minimum first payment (as shown on your fees invoice), you are eligible to request registration without payment. Students who are are part of the funding commitment (year 1 of the Master’s program or years 1 – 4 in the PhD program (1-5 Direct Admit PhD)) are able to make a request to register without payment for the Fall and Winter sessions on the Student Web Service ACORN (for information about using ACORN please see http://www.artsci.utoronto.ca/current/course/timetable/1516_fw/instructions-for-using-rosi-sws. For further instructions please refer to the Essential Grad Guide which has been mailed to you. You can also access an electronic version of the Essential Grad Guide from the School of Graduate Studies website at: http://www.sgs.utoronto.ca/currentstudents/Pages/Information-for-New-Students.aspx Instructions are also available on the SGS website at: http://www.sgs.utoronto.ca/currentstudents/Pages/Registration-and-Enrolment.aspx.
- Students who are receiving an award greater than the minimum first payment but who are outside of the graduate funding commitment (see definition above) should complete the “Register without Payment (Fee Deferral) 2018 Fall” form (available under the “Registration and Enrolment section” at: http://www.sgs.utoronto.ca/currentstudents/Pages/Student-Forms-and-Letters.aspx) and submit it along with a copy of the fee invoice, by mail, scan or by fax to the Graduate Office, Department of Anthropology (email: email@example.com; fax # 416-978-3217). You may only email the form and invoice if you can provide it in PDF format with your signature and please make sure to mail or submit the original signed copy of the request form to Natalia Krencil in the Anthropology Graduate Office for your student file. This form must be submitted by August 20, 2018 in order to insure that the request will be processed before August 31, 2018.
- Students who are completing their University of Toronto Master’s program in August and beginning the PhD program in September also need to complete the “Register without Payment (Fee Deferral) 2018 Fall” form (see instructions above).
- University of Toronto undergraduate students who convocated in June 2018, those who have not yet convocated and / or who are enrolled during the Summer 2018 session and are beginning the Master’s program in September will also likely need to complete the “Register without Payment (Fee Deferral) 2018 Fall” form. (see instructions above).
- Deferral requests based on OSAP cannot be processed at the Department. Students can request student aid fee arrangements through ACORN. Please note that students can do this only if they have an OSAP assessment and are entitled to funding.
- Deferrals based on US loans are requested at the office of Admission and Awards.
- Third party billing deferrals and invoices are requested at Student Accounts.
Award payments are issued only to students who are:
1. registered (fees paid or deferred) (see above); and
2. who have a current (not expired) mailing address on ROSI.
For both internal and external awards, funds will be deposited directly into the student’s bank account, or, if a student does not choose payment via direct deposit, a cheque will be mailed by Student Accounts to the mailing address as it appears on ACORN. In order to insure timely payment, STUDENTS MUST make sure that their mailing address on the student record system is current (not expired) and that the banking information is updated and correct by August 31, 2018 at the very latest. (Note that there are two addresses – permanent and mailing addresses in the student record system).
NOTE: Incoming students who do not have a current mailing address or bank account may use the department address as a mailing address in order to receive their award payment by cheque in the department. Students are encouraged to enable direct deposit on ACORN as this is the quickest way to receive September award instalments.
Anthropology Graduate Office, 19 Russell Street, Toronto, ON M5S 2S2.
SGS Calendars are available on-line at: http://www.sgs.utoronto.ca/calendar/Pages/default.aspx.
There is an orientation for newly admitted graduate students on Wednesday, September 5, 2018. All incoming PhD and Master’s students, including those with prior graduate degrees from UofT Anthropology, are required to attend. Plan to be here all day. Please check the Graduate Program Events/Deadlines 2018-19 for updates on Department of Anthropology events.
EVERY Anthropology graduate student, who is enrolling into courses, must complete the PROGRAM.Statement.pdf and submit it to the Graduate Office -deadline: September 21, 2018.
IMPORTANT – OFF-Campus Registration: Students who are not on campus must submit an off-campus registration request. Off-campus requests are normally granted for academic purposes such as fieldwork. Students who are returning from the field or who have been off-campus must register their return to campus with the Graduate Office upon their return.
The Off-campus registration form is available at:
ALL students are required to have a University of Toronto student photo-ID card (TCard), which serves as both a student card and a library card. Cards can be obtained at Koffler Student Services Building, 214 College Street. You will need to show two pieces of identification – one with photo-ID and one with your student number (Offer of Admission Letter or fee invoice). For those receiving the TCard for the first time proof of legal status will be required. For further information and for hours of service check http://tcard.utoronto.ca/contact-us/
Please consult the Anthropology Graduate Handbook, which outlines requirements for the graduate programs. A hard copy of the 2018-19 ANT Graduate Handbook will be distributed at the orientation session on September 5, 2018. The handbook is currently being updated and the on-line version will be posted to the website.
Prior to finalizing your courses, you must meet with your advisor to go over your choice of courses and to discuss your program. Your advisor must sign the PROGRAM.Statement.pdf. This form must be submitted to the Graduate Office by SEPTEMBER 21, 2018 to confirm your enrolment in courses. (Faculty Index)
The 2018-19 Anthropology graduate course schedule has been posted to the website – Graduate Courses. This is a provisional schedule of courses. Course enrolment is expected to begin on August 1, 2018. Anthropology students are eligible to enrol for any ANT graduate course on the advice of their advisor(s). Space in ANT graduate courses is prioritized for ANT graduate students who enrol on ACORN by the enrolment deadlines (see below).
Please note that enrolment in a course outside the Department of Anthropology requires you to consult with and receive approval to enrol from the department offering the course. Consult the specific department for details and instructions.
PLEASE NOTE THAT THERE ARE COURSE ENROLMENT AND WITHDRAWAL DEADLINES SET BY THE SCHOOL OF GRADUATE STUDIES. The complete 2018-19 SGS sessional dates are available on the SGS web site at http://www.sgs.utoronto.ca/currentstudents/Pages/Sessional-Dates.aspx. Also review registration FREQUENTLY ASKED QUESTIONS posted on the SGS website.
Note course enrolment dates:
- October 29, 2018 for Fall session full or half courses;
- February 25, 2019 for full-year and Winter session courses;
- May 24, 2019 for May-to-June F section courses; and
- July 15, 2019 for July-to-August S section courses.
ACORN provides students and alumni of the University of Toronto with direct access to certain portions of their University records. To gain access you have to provide a valid student number and a valid Personal Identification Number.
Students are required to add and drop courses using ACORN. Students can also vote in student elections, order transcripts, update addresses, etc. Alumni can order transcripts. Some services, such as course enrolment and elections, are available only during periods specified by relevant faculties or organizations.
Some commonly asked questions about the new on-line registration without payment process:
Q. I can’t find the button to defer my fees? Where is it?
A. The request to register instructions and link can be found in the “Financial Account” section of the SWS.
Q. The student is not/no longer in the funded cohort but is receiving an OGS (or some other award). Why isn’t the online deferral working?
A. Only students in the funded cohort are eligible for the online deferral process. Any others who are eligible to request registration without payment on the basis of an award still need to complete the PDF form for the department to process.
Q. Can students who are completing their Master’s degree at UofT and beginning the UofT PhD program use the online process?
A. No. The online process is not available to students who have more than one active POSt in the session. Students who are dual registrants are INVITed in both their masters and doctoral POSts, and they have to use the form instead of the online process.
UPDATED: July 6, 2018